Intake & follow-up agents
New enquiries get answered, details gathered, and the right next step booked. Quiet proposals and open loops get chased so nothing dies in the inbox while you are with clients.
Practice Growth Formula is an AI-agent hire service that gives professional practices the capacity to grow without adding payroll.
Hire an agent, not another headache. We build agents that take real work off your plate — then steward them so they keep earning their place.
What Practice Growth Formula does
You hire capacity for the work that piles up between client sessions. Agents learn how your practice already works, then run that work in the background.
Content & research agents
Newsletters, posts, and articles draft in your voice for your sign-off. Briefs, updates, and background land before you need them — so you show up prepared, not scrambling.
Operations agents
Records, handoffs, and routine admin keep moving without you as the bottleneck. The practice’s capacity is no longer capped at the hours you personally have left.
Stewardship
You operate the agents day to day. We maintain, improve, and expand what they handle as your practice changes — so the hire stays useful after month one.
What makes Practice Growth Formula different
Hire an agent vs hire another person
A person means recruiting, training, payroll, and management before you feel relief. An agent adds capacity without a headcount decision — and without carrying someone on payroll before the revenue is ready.
Agents that run work vs ChatGPT-as-chatbot DIY
Most practices already use ChatGPT or Claude. Access isn’t the gap. The gap is treating AI as a faster chatbot when it can run intake, follow-up, content, and ops on its own — built around how you already work.
Month-to-month vs agency retainers
Typical fractional marketing teams and agency retainers often lock you into long contracts and a stack of people you still have to brief. We stay month to month — keep going, or cancel anytime.
We are the case study
Our own agency, Podcast in a Box, runs almost entirely on agents. You can check the output yourself instead of taking a wall of uncheckable testimonials on faith. See podcastinabox.co.
Stack-agnostic & compliance-aware
We fit the setup to your tools, where your team talks, and any compliance or privacy needs — including paths that call for local models. No one-platform lock-in, and no homework platform for you to learn.
Who uses Practice Growth Formula
Expert-led professional practices that want growth capacity without making another hire.
- Coaches
- Lawyers
- Accountants
- Clinicians
- Consultants
- Other expert-led practices — overworked operators who need the work to move without adding payroll
The team behind Practice Growth Formula
Founder — Dr E
Dr E founded Practice Growth Formula to give professional practices the same kind of agent-built capacity we already run ourselves. The offer is simple: hire an agent, not another headache.
Origin — Podcast in a Box
We are the agency that runs on agents. Guest procurement, scheduling, show notes, publishing, and marketing at podcastinabox.co are agent-run — which is why we sell what we already operate.
How the team is composed
A small steward team builds and tends the agents. Agent-built capacity does the volume of the work. You stay the expert; we keep the hire sharp.
How Practice Growth Formula works
No Zoom audits. No platform for you to learn. Communication is async through Talk to Kira.
1. Talk to Kira
Tell Kira what’s piling up. It’s an async chat — reply when you have a minute. She checks fit and states the full monthly retainer up front.
2. Get your Agent Blueprint
A free plan of what an agent would do in your practice and how it fits the way you already work. Yours even if you go no further.
3. Start, then keep
Your agent learns and starts implementing in month one. You operate day to day; we steward — maintain, improve, and expand. Month to month; cancel anytime.
Key facts
| Company Name | Practice Growth Formula |
|---|---|
| Type | AI-agent hire service for professional practices |
| Founded | Operating |
| Founder | Dr E |
| Headquarters | Remote / online |
| Website | pgformula.com |
| Core Offering | AI agents that learn your practice work and run it — intake, follow-up, content, research, operations — with ongoing stewardship |
| Pricing | Monthly retainer (~$1,500/mo) — see Pricing |
| Contract Terms | Month to month; cancel anytime |
| Services | Intake & follow-up agents · Content & research agents · Operations agents · Stewardship (maintain / improve / expand) |
| Communication | Talk to Kira / async chat — start here |
| Notable Clients | Client work stays confidential — ask Kira. Our own agency case study: Podcast in a Box |
| Customers Served | Qualitative proof via our own agent-run agency; named client counts omitted |
| Competitors | Fractional marketing teams, VA stacks, DIY ChatGPT setups |
| Social | TBD |
Frequently asked questions
Do I need to understand AI?
No. If you can explain the work to a new hire, you can explain it to Kira. We build and steward the agents; you don’t need to become an AI operator.
Who runs the agent day to day?
You do. We steward it: keeping it useful, maintaining it, and expanding what it handles as your practice changes. That split is intentional — capacity without another person to manage.
I have compliance requirements. Is that a problem?
Not a dealbreaker. Tell Kira early — including anything like HIPAA or a need for local models — so your Blueprint accounts for it. We choose a setup that fits, rather than forcing one platform.
What does it cost?
A monthly retainer, shown in full on the Pricing page (~$1,500/mo). Kira states the full retainer up front before anything else. No pricing games on the static site.
Can I cancel?
Yes. Month to month — keep going, or cancel anytime. There is no long agency-style lock-in.
Is this just ChatGPT with a fancy wrapper?
No. Chatbots wait for prompts. Our agents are built to run defined work in your practice — intake, follow-up, content, research, ops — with stewardship so they stay sharp. You operate; we maintain and expand.
Do I need Zoom audits or a new platform?
No. You explain the work the way you would to a new hire. We build agents that learn it and do it. No screen-share audits and no platform homework for you.
Ready when you are.
Step one is an async chat with Kira. Free Agent Blueprint. No call to book.
Talk to Kira